Small nonprofits often have enormous goals with very limited resources and staff. These seemingly insurmountable goals can be achieved, but it requires collaboration, efficient use of staff and resources available, and a commitment to better time management. Here are a few ways that nonprofit organizations can develop better time management skills to achieve maximum impact and reach their goals.
Take advantage of technology
There are many tools and resources out there that will save time and improve work streams. One such tool, Microsoft Office 365, offers web-based collaborative applications that advance traditional Microsoft Word and Excel software. It is important to consistently update technology and take advantage of new tools on the market to work smarter and faster.
With such a small team, it is important to value staff health, both emotionally and physically. Whether it is emphasizing more work-life balance or providing free gym memberships, there are many ways to encourage staff to stay healthy and happy. The better staff feel, the more productive they will be in their jobs.
Plan the following week-- and months
A successful nonprofit that effectively manages time will plan each week with extraordinary attention to detail and set very practical goals for the following months. It is crucial to have specific goals and plans. However, a small nonprofit also knows how important it is to be flexible as plans and goals can change quickly. No matter how fast these plans change, it is helpful to write out detailed plans so that staff can be prepared and have a common vision.
Collaborate with cloud-based software
The days of sharing files through multiple email chains are long gone. It is time for nonprofit organizations to improve their file sharing as well. With new cloud-based software, especially the features of Microsoft Office 365 for nonprofits through the Tech Impact services, staff can collaborate in cloud-based documents and files to work smarter and more efficiently.
Delegate and use staff talent
Lastly, it is important to understand the talents among a diverse staff and utilize those talents to the fullest. This requires delegation and trust among colleagues and management. If talented staff are hired, they should be trusted to use their talents to their best ability.
These are just a few ways that small nonprofit organizations can save time and improve their efficiency. Finding ways to streamline work and encourage collaboration will benefit nonprofits and help them grow.