Is your nonprofit organization thinking about moving to Box.org? 501cTECH’s Technology Program Manager, Quizaira Recio, offers a few things to consider before jumping into the project. While this advice is tailored to nonprofits considering Box.org, the decision process can be applied to a variety of technology projects.
The biggest challenge nonprofits face when it comes to implementing new solutions, such as Box, is that they don’t have the time or resources on hand to provide a smooth and painless transition for their staff members.
Since we first discovered Box about 2 years ago, we’ve been encouraging nonprofits to consider the possibility of transitioning to a cloud based document management solution, but not diving in until they were ready to absorb the impact of such a transition. While this technology can be considered colloquial in the consumer market, nonprofits (and for profits for that matter) still view this technology as cutting edge – primarily because of the uptake. Acclimating to a new technology solution is not always easy. Using a solution such as Box requires you to take a few things into consideration:
- Identify Your Objective: What do you want to accomplish with this transition? Some might argue that being more mobile is a contributing factor. While others might agree that sustaining file storage on premise is simply no longer affordable, compared to the cloud solutions available.
- Identify Level of Effort: How long will this project feasibly take? Realistically, how many files do you need to move? Are those files currently organized? Chances are, it’s been a while since you’ve taken a long look at your Shared drive. So prior to having this discussion, identify exactly what you’d like to move, as this will often help answer what the level of effort will entail to transition.
- Fail to Plan, Plan to Fail: Putting together a plan for your transition to the cloud is paramount to its success. This will allow you to see a clear path through the project, and it also helps ease your staff members by creating real expectations that won’t sneak up on them at the last minute.
- IT Alignment: Finally, you can’t go wrong if you’re choosing technology solutions that are aligned with your mission. For many nonprofits, technology can feel like a foreign language, so it’s important to make a connection between the technology and your mission. The Nonprofit Technology Enterprise Network (NTEN) defines IT alignment as “the coordination of an IT strategy with the with the goals, strategies and processes used to meet an organization’s mission.”(Managing Technology to Meeting your Mission).
Want to learn more about how Box.org can help your nonprofit? Check out the following articles:
TechSoup: Box Starter Edition, 10 User licenses