Unfortunately, we cant just wish out projects through to completion. They take time, effort, and a certain level of expertise.
That is never more true than when talking about our tech implementations.
Office 365, the web-based version of the Microsoft tools you use every day, professional email, web conferencing and cloud platform is no exception. But the implementation should not scare you away from the ostensible benefits it can provide to your nonprofit.
When implementing, keep these tips in mind to help your transition run a little smoother, and ensure your implementation is a resounding success.
Explain the benefits
You know it’s a good idea, but your staff may be reluctant to jump into a new tool that will interrupt their status quo. Make sure you’re clearly outlining how this technology will make their work and daily lives easier.
Easier file access
Office 365 offers offline file access, making it possible for your employees’ files accessible anywhere. Whether on the road, working from home, just somewhere with a faulty internet connection, files that may have been inaccessible are not a click away.
Check your bandwidth
Office 365 will place an additional burden on your internet connection. Check with your IT department and make sure your connection will be able to stand up to the additional load. Chances are it will, but it’s a precaution worth taking.
Incompatibilities can throw a wrench in any technology implementation. It’s cost effective and can streamline the process.
Consult an expert
There’s an expert for just about everything, and Office 365 is no different. Your OFfice 365 vendor should have someone available for you to consult to guide you through the process, making it as painless as possible.
Consider local storage
Cloud storage is great for Microsoft Word documents and Excel spreadsheets, but sharing large files like videos and images with huge pixel numbers can bog down, and bring your cause your Internet to move at a snail’s pace. See what local storage options you have available to you if your nonprofit is heavily interested in using Office 365 to create, share, and collaborate on larger multimedia files.
Check out your security
The cloud will almost certainly benefit your nonprofit’s productivity, but it will also require you look at your security a little differently. Take a look at your data security controls and policies and see if anything needs to be addressed.
Look into adding headsets
While the additional expense might be daunting, headsets will make audio and video conferencing more natural.
Create collaboration spaces
Creating a space in your Office 365 system for particular sects of your nonprofit’s employees, volunteers, or event planners can make them feel more ingrained with your nonprofit and a part of the organization.